Senior Administrative Assistant

  • Full-time
  • Job Family Group: Administration

Company Description

Common Purpose, Uncommon Opportunity. Everyone at Visa works with one goal in mind – making sure that Visa is the best way to pay and be paid, for everyone everywhere. This is our global vision and the common purpose that unites the entire Visa team. As a global payments technology company, tech is at the heart of what we do: Our VisaNet network processes over 13,000 transactions per second for people and businesses around the world, enabling them to use digital currency instead of cash and checks. We are also global advocates for financial inclusion, working with partners around the world to help those who lack access to financial services join the global economy. Visa’s sponsorships, including the Olympics and FIFA™ World Cup, celebrate teamwork, diversity, and excellence throughout the world. If you have a passion to make a difference in the lives of people around the world, Visa offers an uncommon opportunity to build a strong, thriving career. Visa is fueled by our team of talented employees who continuously raise the bar on delivering the convenience and security of digital currency to people all over the world. Join our team and find out how Visa is everywhere you want to be.

Job Description

This position will provide administrative support to the Merchant & Acquirer Processing Product Development (MAP PD) team within the Technology organization. This role is an individual contributor, responsible for performing business admin functions for our Austin location, as well as general assistance to staff within this organization.

JOB SCOPE

  • Primary function consists of providing general administrative support to the department

  • Act as a liaison, problem solver, and facilitator for the department

  • Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside contacts

  • Provide support for site management and other senior leadership

  • Perform team support duties including ordering office supplies, booking meeting rooms, processing training registrations, and updating distribution lists

  • Help plan onsite and offsite team meetings and events, including coordinating conference room set-up, catering, A/V, and other logistical arrangements

  • Provide on-location support for team activities such as group meetings and team outings

  • Manage local snack program, including coordinating vendor deliveries, placing orders, stocking and cleaning the station

  • Coordinate on-boarding of new employees and contractors, and associated tracking

  • Assist with space management, workspace move requests and submit facilities work orders

  • Keep MAP PD common areas such as break rooms, scrum areas and meeting rooms tidy

  • Assist with travel arrangements for visiting team members

  • Assist with developing and updating PowerPoint presentations, Excel spreadsheets, and other charts and documents in support of team activities

  • Provide support for misc. projects and initiatives

  • Create purchase requisitions and assist staff with expense reporting and Finance issues

  • Partner and coordinate workload with other team members and provide backup support when needed

  • This role will require off-hours work and responsiveness, as well as occasional errands



Qualifications

  • 2-4 years of administrative experience, with some event planning and/or project coordination experience

  • Customer service-focused, with a professional presence and a confident and approachable personality

  • Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information

  • Strong communication skills (both written and verbal), and ability to operate effectively and efficiently in a challenging, fast-paced environment

  • Skilled in Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint

  • Proficiency in managing calendars and organizing travel helpful

  • Experience creating and/or supporting presentation development for senior management

  • Ability to multi-task, assist multiple team members at the same time, and prioritize work effectively

  • Detail-oriented and able to complete work assignments with a high degree of quality

  • Demonstrated initiative, flexible, highly organized and can anticipate and resolve problems before they escalate

  • History of creative problem solving, ability to work well collaboratively and under pressure



























Additional Information

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