Visa Executive administrator (REF4278G) - Data Platform

Company Description

About Visa

You may have noticed that payment has become a very active/hot area in the last several years. Given the strong demands and innovation, this will be a very exciting area in the next 5 to 10 years. VISA is clearly a very strong leader in the payment industry, and is in a fast pace of technology transformation so can be stronger in the future. The Data Platform department in Visa is a key component of Visa's Technology organization that provides an enriched and valuable ecosystem of data platform and data services that drive innovation for our partners and clients, within Visa and globally. Data is the most valuable asset in Visa. The Data Platform Department is dedicated to develop advanced technology (e.g. Cloud, Machine Learning and Big Data), systems and services to make data secure, high quality, rich, fast, and easy to use, therefore enabling Visa the ability to leverage its data asset in an effective and timely manner to maximize technology/business development and differentiate Visa from others in the payment industry. The department maintains tens of petabytes of data supporting over 100 services for various internal lines of business and external clients.

The Data Platform department is hiring an Executive Administrator in the Palo Alto office. This role is an integral member of the department and helps to enhance the effectiveness of the SVP of the Data Platform department, as well as facilitate the efficient functioning of the organization. This position is ideal for someone who enjoys the EA role, is energetic, confident and capable, and has depth and experience working with executives. This position handles

details of a highly confidential and critical nature and requires a broad working knowledge of departmental and company policies and practices. This position receives a moderate level of guidance and supervision.

“Visa will consider
for employment qualified applicants with criminal histories in a manner
consistent with the requirements of Article 49 of the San Francisco Police
Code.”

Job Description

You may have noticed that payment has become a very active/hot area in the last several years. Given the strong demands and innovation, this will be a very exciting area in the next 5 to 10 years. VISA is clearly a very strong leader in the payment industry, and is in a fast pace of technology transformation so can be stronger in the future. The Data Platform department in Visa is a key component of Visa's Technology organization that provides an enriched and valuable ecosystem of data platform and data services that drive innovation for our partners and clients, within Visa and globally. Data is the most valuable asset in Visa. The Data Platform Department is dedicated to develop advanced technology (e.g. Cloud, Machine Learning and Big Data), systems and services to make data secure, high quality, rich, fast, and easy to use, therefore enabling Visa the ability to leverage its data asset in an effective and timely manner to maximize technology/business development and differentiate Visa from others in the payment industry. The department maintains tens of petabytes of data supporting over 100 services for various internal lines of business and external clients.

The Data Platform department is hiring an Executive Administrator in the Palo Alto office. This role is an integral member of the department and helps to enhance the effectiveness of the SVP of the Data Platform department, as well as facilitate the efficient functioning of the organization. This position is ideal for someone who enjoys the EA role, is energetic, confident and capable, and has depth and experience working with executives. This position handles

details of a highly confidential and critical nature and requires a broad working knowledge of departmental and company policies and practices. This position receives a moderate level of guidance and supervision.

Qualifications

Responsibilities

Administrative support and coordination duties will include, but are not limited to the following:

• Actively managing the SVP’s calendar. In addition to basic scheduling functions, also anticipating and prioritizing the SVP's scheduling needs based on deadlines and deliverables.
• Establish and maintain effective and cooperative professional business relationships with all levels of management, other admins, employees and outside companies
• Proactively managing and coordinating recurring and ongoing activities that involve the leaders of the Data Platform organization, including all-hands meetings, department leadership team meetings, organization chart, PTO calendar, and other activities that require participation across the department leadership team
• Provide effective support to the SVP as the Visa site lead at the Palo Alto office on related activities/events
• Be highly proactive and take ownership to anticipate needs and adept at managing-up and downstream to ensure deliverables are met timely and accurately
• Proofreading and formatting business documents or broad communications for overall professional writing style and proper grammar
• Assist with developing and updating complex PowerPoint presentations, Excel spreadsheets and documents in support of team activities
• Converting concepts and ideas from discussions into presentation materials that can be used to analyze information or make business decisions
• Effective in-person, phone & email presence
• Act as first contact for SVP and play the role of liaison, problem solver, and facilitator – to prioritize executive’s time and activities
• Ability to prepare and effectively manage interactions with SVP
• Ability to decline quickly, simply and professionally
• Understand organization and how to “get things done timely and properly”
• Effectively and successfully respond to problem situations
• Ability to organize and prioritize across competing priorities
• Prepare “week ahead,” and “day ahead” briefings
• Successfully track open issues and follow-up on items that require closure
• Ability to manage high volume email and synthesize actions needed
• Ability to act quickly, seamlessly and professionally
• Prepare meeting materials including assisting with the creation of the presentation, handouts and other related materials as well as printing, binding and collating of materials
• Coordinate conference/meeting room set-up, order catering, and make logistical arrangements; Coordination of high level meetings and events involving multiple external participants
• Coordinate complex domestic and international travel requirements (itineraries, visas, logistics, etc.)
• Heavy electronic filing, expense reporting & record keeping
• Handle contract management, monthly budget tracking (including POs, invoices and accruals) and updating and interfacing with accounting as needed
• General working hours in office 8:00am – 5:00pm
• Demonstrate comfort with purchase card, occasional Purchase Order & Invoice support

Support provided to team members
• Coordinate/Organize visitor meetings – IDs, rooms, refreshments, meet and greet, provide logistics/guidance to getting to building etc.
• Work with other administrators in a cooperative way while representing our team – in a manner that is consistent with the professional image of Data Platform
• Management and procurement of supplies
• Provide support to interns/contractors/consultants as needed
• Coordinate setup up of new employees and office space as needed
• Provide backup assistance to other administrative support team members as needed

Be available when members of the team are traveling to take messages and communicate requests

Additional Information

All your information will be kept confidential according to EEO guidelines.