Digital Operations, Project Administrator

  • Foster City, CA, USA
  • Full-time

Company Description

Common Purpose, Uncommon Opportunity. Everyone at Visa works with one goal in mind – making sure that Visa is the best way to pay and be paid, for everyone everywhere. This is our global vision and the common purpose that unites the entire Visa team. As a global payments technology company, tech is at the heart of what we do: Our VisaNet network processes over 13,000 transactions per second for people and businesses around the world, enabling them to use digital currency instead of cash and checks. We are also global advocates for financial inclusion, working with partners around the world to help those who lack access to financial services join the global economy. Visa’s sponsorships, including the Olympics and FIFA™ World Cup, celebrate teamwork, diversity, and excellence throughout the world. If you have a passion to make a difference in the lives of people around the world, Visa offers an uncommon opportunity to build a strong, thriving career. Visa is fueled by our team of talented employees who continuously raise the bar on delivering the convenience and security of digital currency to people all over the world. Join our team and find out how Visa is everywhere you want to be.

Visa will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of Article 49 of the San Francisco Police Code.

Job Description

This position will provide executive support to the Vice President, Operations within the Digital organization. The successful candidate must possess the ability to stay several steps ahead and anticipate the needs of an extremely busy executive. We are looking for someone who takes great pride in being an Executive Assistant and who will serve as an ambassador for Visa and the Operations team.

This role is an individual contributor, responsible for performing a broad range of support duties for the executive, their leadership team and the organization.


Job Scope:

  • Managing daily administrative functions in support of the Digital Operations team

  • Work closely with the EA supporting the SVP of Digital to provide support for
    various global administrative activities in a consistent manner

  • Make domestic and international travel arrangements for the executive

  • Prepare expense reports (using Concur)

  • Manage complex calendaring and scheduling of staff and individual meetings,
    teleconferences, team off-sites, and other events

  • Supporting key team initiatives, playing a part as a project coordinator. Duties may
    include:

    support with expanded staff meetings, meeting logistics (both internal and external), presentations, management of shared team information and resources on intranet/portals

  • Manage purchasing for Foster City location and reconcile expenses in a timely manner.

  • Work with senior leadership executive assistants to create seamless office
    operations

  • Prepare documents in Word, Excel, and PowerPoint. Proficiency in Microsoft Office
    is a must

  • Act as a liaison, problem solver, and facilitator as the first contact for the
    executive and others in the department

  • Manage the day-to-day work flow as well as possess confidence and strong
    communication skills to interface with all levels of staff

  • Effectively and successfully respond to problem situations and prioritize issues

  • This role at times requires off-hours responsiveness (for example when the
    executive is in a different time zone)

  • Advanced experience in administrative support (Experience at an international level
    not required but considered a strong PLUS)

  • Demonstrates professional presence with a confident and approachable personality

  • Capable of working with discretion and tact in an environment exposed to a high
    level of sensitive and confidential information

Qualifications

  • Strong communication (written and verbal), detail-oriented, highly organized and
    ability to work across functions with executives (both internal & external)

  • Intrinsically-motivated, highly organized and results-oriented. Able to work with little to no

    supervision. Demonstrated initiative, flexibility, teamwork, maturity under pressure, and can anticipate and resolve problems before they escalate

  • History of creative problem solving, analytical skills, ability to work well
    collaboratively and under pressure

  • Experience creating and/or supporting presentation development for senior management

  • Experience in Microsoft Outlook, Excel, PowerPoint, SharePoint. (Must have Excel
    experience.). Additional experience with Oracle iExpense and iProcurement would
    be beneficial

  • organizing worldwide travel

  • Detail-oriented and ability to complete work assignments with a high degree of quality

Additional Information

All your information will be kept confidential according to EEO guidelines.

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