Common Purpose, Uncommon Opportunity. Everyone at Visa works with one goal in mind – making sure that Visa is the best way to pay and be paid, for everyone everywhere. This is our global vision and the common purpose that unites the entire Visa team. As a global payments technology company, tech is at the heart of what we do: Our VisaNet network processes over 13,000 transactions per second for people and businesses around the world, enabling them to use digital currency instead of cash and checks. We are also global advocates for financial inclusion, working with partners around the world to help those who lack access to financial services join the global economy. Visa’s sponsorships, including the Olympics and FIFA™ World Cup, celebrate teamwork, diversity, and excellence throughout the world. If you have a passion to make a difference in the lives of people around the world, Visa offers an uncommon opportunity to build a strong, thriving career. Visa is fueled by our team of talented employees who continuously raise the bar on delivering the convenience and security of digital currency to people all over the world. Join our team and find out how Visa is everywhere you want to be.

Responsibilities

Administrative support and coordination duties will include, but are not limited to the following:

• Actively managing the SVP’s calendar. In addition to basic scheduling functions, also anticipating and prioritizing the SVP's scheduling needs based on deadlines and deliverables. This will require coordination with leaders and other key stakeholders both internally and externally to the Visa Research organization
• Proactively managing and coordinating recurring and ongoing activities that involve the leaders of the Visa Research organization, including all-hands meetings, department head meetings, organization chart, PTO calendar, and other activities that require participation across the department head leadership team
• Be highly proactive and take ownership to anticipate needs and adept at managing-up and downstream to ensure deliverables are met timely and accurately
• Proofreading and formatting business documents or broad communications for overall professional writing style and proper grammar
• Converting concepts and ideas from discussions into presentation materials that can be used to analyze information or make business decision
• Effective in-person, phone & email presence
• Act as first contact for SVP and play the role of liaison, problem solver, and facilitator – to prioritize executive’s time and activities
• Ability to prepare and effectively manage interactions with SVP
• Ability to decline quickly, simply and professionally
• Understand organization and how to “get things done”
• Effectively and successfully respond to problem situations
• Ability to organize and prioritize across competing priorities
• Prepare “week ahead,” and “day ahead” briefings
• Successfully track open issues and follow-up on items that require closure
• Ability to manage high volume email and synthesize actions needed
• Ability to act quickly, seamlessly and professionally
• Coordinate complex domestic and international travel requirements (itineraries, visas, logistics, etc.)
• Heavy electronic filing, expense reporting & record keeping
• Coordination of high level meetings and events involving multiple external participants
• Demonstrate comfort with purchase card, occasional Purchase Order & Invoice support

Support provided to team members

• Coordinate/Organize visitor meetings – IDs, rooms, refreshments, meet and greet, provide logistics/guidance to getting to building etc.
• Work with other administrators in a cooperative way while representing our team – in a manner that is consistent with the professional image of Visa Research
• Management and procurement of supplies
• Provide support to interns/contractors/consultants as needed
• Be available when members of the team are traveling to take messages and communicate requests

• Bachelor's degree
• 5+ years of Executive Administrative experience for rigorous sectors such as investment banking, high tech, private equity or VC companies
• Strong command of English language and grammar
• Strong verbal and written communication skills and ability to communication effectively with all levels.
• Flexibility and a professional/approachable appearance and helpful demeanor
• A positive, upbeat personality and excellent interpersonal communication skills
• Highest moral and ethical character
• Experience working with highly confidential information
• Good judgement, common sense and excellent attention to detail
• Highly advanced MS Office skills and technologically savvy (Word, Outlook, Excel & PowerPoint)
• Strong presentation and slide development skills (PPT)
• Ability and openness to actively use different internal systems (e.g. Oracle iProcurement, Oracle iExpense) and technology – to complete tasks
• Ability to “see the big picture”
• An understanding of how to leverage a busy executive's time and willingness to do what it takes to contribute to their success and the success of the company

Visa will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of Article 49 of the San Francisco Police Code.

All your information will be kept confidential according to EEO guidelines.