JOB DESCRIPTION: Strategy & Planning Coordinator and Executive Administrative Support

Common Purpose, Uncommon Opportunity. Everyone at Visa works with one goal in mind – making sure that Visa is the best way to pay and be paid, for everyone everywhere. This is our global vision and the common purpose that unites the entire Visa team. As a global payments technology company, tech is at the heart of what we do: Our VisaNet network processes over 13,000 transactions per second for people and businesses around the world, enabling them to use digital currency instead of cash and checks. We are also global advocates for financial inclusion, working with partners around the world to help those who lack access to financial services join the global economy. Visa’s sponsorships, including the Olympics and FIFA™ World Cup, celebrate teamwork, diversity, and excellence throughout the world. If you have a passion to make a difference in the lives of people around the world, Visa offers an uncommon opportunity to build a strong, thriving career. Visa is fueled by our team of talented employees who continuously raise the bar on delivering the convenience and security of digital currency to people all over the world. Join our team and find out how Visa is everywhere you want to be.

“Visa will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of Article 49 of the San Francisco Police Code.”

JOB SCOPE:
 
This is an individual contributor role with a primary focus on team support, with responsibility for the ownership and execution of specific tasks. It is at a developing professional level and receives a moderate level of guidance and supervision.
 
Project and Functional Coordinator 
•    Project Management/Calendars:  Assist in management of the team’s calendar, including major efforts across the M&C organization such as annual planning, capabilities and development programs, functional communications
•    Onboarding Program:  Provide support as needed for newly developed functional-onboarding program, in partnership with global and regional team members and Visa Inc.   Assisting with onboarding new Global M&C employees including set up of workstation, technology and onboarding checklist
•    Document Maintenance: Support requirements for functional documentation, record keeping, and other needs to support Audit and Compliance requirements  
•    Organization Chart Updates:  Lead process to ensure org charts are updated across global and regional M&C teams
•    Writing Support: Support weekly updates on M&C key activities and other communications as assigned
•    Events Support: Participate in the planning and execution of functional all-staff meetings and employee engagement events, including coordinating logistics 
•    Support for Functional Training Programs:  support team in communicating/supporting logistics as needed for functional training programs.  Assist in documenting participation in learning programs as needed
•    Project Management: provide project management/coordination support as needed on select projects 

Administrative Support
•    CMCO Support:  Lead all aspects of executive administrative support for the CMCO when she is in Bay Area (SF and Foster City locations).  Provide calendar management, travel support, and other on-the-ground support as needed.  Serve as backfill for CMCO Executive Administrator (EA) when EA is out of office
•    Calendar Management: Assist in the management of the team’s calendars, including scheduling meetings, conference calls, proactively resolving / rescheduling conflicts
•    Expense Management / Supplies: Process expense reports on behalf of the team  Managing purchasing cards, and managing procurement of supplies, devices and equipment
•    Meeting Coordination: Handle room bookings, conference call needs, AV needs and catering, including support for quarterly MCLT in-person sessions
•    Travel Arrangements:  book/revise flights, manage process to obtain travel visas, hotels, car, etc., place all key travel information on calendar, submit expense reports in a timely manner and manage corporate card billing and reconciliation
•    Liaison: Communicate and collaborate with a broad range of Visa professionals on behalf of the department.  Facilitate and coordinate communications and administrative procedures across the team

Requirements:
•    Minimum of a B.A./B.S. in Communications, Marketing or related discipline
 

Visa will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of Article 49  of the San Francisco Police Code.    All your information will be kept confidential according to EEO guidelines.