Common Purpose, Uncommon Opportunity. Everyone at Visa works with one goal in mind – making sure that Visa is the best way to pay and be paid, for everyone everywhere. This is our global vision and the common purpose that unites the entire Visa team. As a global payments technology company, tech is at the heart of what we do: Our VisaNet network processes over 13,000 transactions per second for people and businesses around the world, enabling them to use digital currency instead of cash and checks. We are also global advocates for financial inclusion, working with partners around the world to help those who lack access to financial services join the global economy. Visa’s sponsorships, including the Olympics and FIFA™ World Cup, celebrate teamwork, diversity, and excellence throughout the world. If you have a passion to make a difference in the lives of people around the world, Visa offers an uncommon opportunity to build a strong, thriving career. Visa is fueled by our team of talented employees who continuously raise the bar on delivering the convenience and security of digital currency to people all over the world. Join our team and find out how Visa is everywhere you want to be.

Switchboard & Reception:

• Ensuring that the switchboard is manned at all times.

• Correct answering of calls, taking of messages, ensuring that the person has received the message.  Ensure that the caller is given accurate information or is directed to an appropriate alternative if Visa is not the correct port of call.

• Ensuring that the phone has been diverted to voice mail at night.

• Pleasant, friendly meeting and greeting of visitors to the Visa office.  Showing them to client waiting area for refreshment, ensuring that the relevant person is aware the person has arrived and informing the staff member which meeting room they are to use.

• Assist the Tea Lady with providing refreshments to visitors and/or assisting with self-service waiting area.

   

  Meeting Room Management:

• Maintenance and accurate management of bookings of meeting rooms. Ensuring that the meeting rooms are presentable and ready for the next meeting.

   

  Administration Assistance:

• Assist staff with all courier requirements, including receiving, packing and dispatching of goods.

• As and when required assist with large-scale printing and/or copying jobs for example presentation material, and the binding of these.

• Scanning and sending of documents that are required in this format.

• Distribution of mail to staff.

   

  Building Access Management:

• Ensure that all staff have access tags for the building.

• Ensure that all temporary tags issued are returned.

   

  Catering Management:

• Ordering of breakfasts/lunches and setting up for large meetings as and when required.

• All the internal catering & preparation for staff meetings & staff gatherings at the office.

  Procurement Card

• Monthly reconciliation and submission of expenses on Procurement Card

Corporate Card Administration: 

• Requests for new cards

• Requests for limit increases

• Handling of queries / fraudulent transactions, etc.

• Filing of monthly statements

  Office Supply Management:

• Ordering of office supplies (stationary, printing consumables and groceries).

• Ensuring sufficient levels of supplies at all times.

• Managing the store room where stocks are kept.

• Manage the supplier relationships.

  Subscription Management:

• Ensuring that industry reading material is kept neat, also ensuring that old reading material is replaced with new material. 

• Keeping a subscriptions register, listing all subscriptions and when they are due for renewal, and the renewal of such.

Minimum 5 years administrative or receptionist experience

Relevant degree or diploma preferred.

• As with all positions within Visa CEMEA, the jobholder is responsible for the security of the Visa CEMEA environment and the physical security of all Visa property, documentation and member information.
• Give full support to the Company’s health and safety policy and ensure that the policy is effectively implemented and all relevant health and safety legislation is complied with within their area of responsibility and within budgeted resources.
• Give full support to the Company’s business continuity policy and ensure that the policy is effectively implemented. Ensure familiarity with business continuity plans and support all relevant activity.