Common Purpose, Uncommon Opportunity. Everyone at Visa works with one goal in mind – making sure that Visa is the best way to pay and be paid, for everyone everywhere. This is our global vision and the common purpose that unites the entire Visa team. As a global payments technology company, tech is at the heart of what we do: Our VisaNet network processes over 13,000 transactions per second for people and businesses around the world, enabling them to use digital currency instead of cash and checks. We are also global advocates for financial inclusion, working with partners around the world to help those who lack access to financial services join the global economy. Visa’s sponsorships, including the Olympics and FIFA™ World Cup, celebrate teamwork, diversity, and excellence throughout the world. If you have a passion to make a difference in the lives of people around the world, Visa offers an uncommon opportunity to build a strong, thriving career. Visa is fueled by our team of talented employees who continuously raise the bar on delivering the convenience and security of digital currency to people all over the world. Join our team and find out how Visa is everywhere you want to be.

“Visa will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of Article 49 of the San Francisco Police Code.”

POSITION SUMMARY

Based in the Foster City, CA office, this position provides a broad range of administrative support to the HR Leadership team and works with highly confidential and critical nature information. The position requires a broad working knowledge of departmental and company policies and practices.

JOB SCOPE

This role is an individual contributor who will be responsible for supporting multiple HR leaders, such as the VP of Global Benefits and Employee Relations, VP of Compensation, Mobility and Payroll, and VP of Human Resources for North America.  As a result, the successful candidate must be able to manage multiple priorities and provide consistent support across each function. Anticipates needs leadership by developing understanding leadership responsibilities and business requirements.   

RESPONSIBILITIES

•Managing calendars, scheduling onsite and offsite meetings, and handling all related logistics, including but not limited to: reserving hotel accommodations, coordinating meeting room set-up, preparing for video conferences, conference calls, and ordering catering and assisting in preparation of meeting materials.

•Make travel arrangements (airline and hotel reservations) for all team members.

•Draft and type correspondence and answering questions.

•Develop and update complex Word documents, PowerPoint presentations, and Excel spreadsheets.

•Prepare meeting materials including assisting with creating of the presentation, handouts and other related materials as well as printing, binding and collating of materials, and creating binders.

•Support the functions with budget management, monthly budget tracking (including PO's, invoices and accruals) and updating and interfacing with accounting as needed.

•Process expense reports for department leadership and serve as general point of contact for reports submitted.

•Assists in managing and tracking key departmental documents via ShareDrive and SharePoint.

•Provides updates to Facility team as and when required including office needs services: printer’s maintenance, supplies.

•Ensure business resumption plans are in place for the team.

•Coordinate projects as needed for specific departments.

•Bachelor’s degree plus a minimum of 4-6 years of project analyst and administrative experience required; preferably in a global, public company.

•Proven ability to handle confidential information with discretion combined with poise and professionalism in all communications.

•Experience operating effectively and efficiently while managing multiple assignments in a fast paced environment with little supervision.

•Must be able to exercise good judgment regarding information which may be confidential or material, non-public.

•Ability to multi-task and prioritize work with a strong attention to detail.

•Proven analysis and project analyst skills; excellent planning, organizational and written and verbal communication skills.

•Proven ability to exercise good judgment in setting priorities and interacting with internal and external contacts.

•Advanced proficiency in Microsoft Office and demonstrated strength in developing complex PowerPoint presentations and strong excel skills

•Customer service-focused with ability to work collaboratively with others.

•Must be proactive and solution oriented, looking for ways to add value and assist the team.

•Should have familiarity with invoicing and approval systems, basic accounting, and project management.

All your information will be kept confidential according to EEO guidelines.