Senior Executive Administrator

  • Ashburn, VA, USA
  • Full-time

Company Description

Common Purpose, Uncommon Opportunity.  Everyone at Visa works with one goal in mind – making sure that Visa is the best way to pay and be paid, for everyone everywhere. This is our global vision and the common purpose that unites the entire Visa team.  As a global payments technology company, tech is at the heart of what we do.  CyberSource, a Visa company, has been and continues to be a pioneer within the e-Commerce Payment Management world. Our VisaNet network is capable of handling over 65,000 transaction messages per second for people and businesses around the world, enabling them to use digital currency instead of cash and checks. We are also global advocates for financial inclusion, working with partners around the world to help those who lack access to financial services join the global economy. Visa’s sponsorships, including the Olympics and FIFA™ World Cup, celebrate teamwork, diversity, and excellence throughout the world. If you have a passion to make a difference in the lives of people around the world, Visa offers an uncommon opportunity to build a strong, thriving career. Visa is fueled by our team of talented employees who continuously raise the bar on delivering the convenience and security of digital currency to people all over the world. Join our team and find out how Visa is everywhere you want to be.

Job Description

The Senior Executive Administrator role provides direct assistance to the VP of Cyber Defense and Cyber Engineering, including administrative (expenses, travel, scheduling), budgeting/financial, event planning, and operational support.  This role also supports the global Cyber Defense and Cyber Engineering teams. This is an ideal position for an experienced individual with a positive can-do attitude, used to working in a dynamic, fast-paced environment. The role is based in Visa’s Ashburn office.

  • Manage daily administrative functions and work flow in support of the global Cyber Defense and Cyber Engineering teams
  • Act as the main point of contact for the Cyber Fusion Center in Ashburn
  • Liaison with a broad range of internal Visa professionals and external clients, government officials and vendors on behalf of the department
  • Manage complex calendaring and scheduling of Cyber Fusion Center tours, staff and individual meetings, teleconferences, team off-sites, and other events, coordinating conference/meeting room set-up, ordering catering, and making logistical arrangements
  • Compile, edit and maintain weekly/monthly/quarterly/annual/ad-hoc reports for the department
  • Process expense reports on behalf of the VP and assist the team when needed
  • Effectively and successfully respond to problem situations and prioritize issues
  • Provide support for budgeting processes including annual planning, forecasting and tracking actuals to develop recommendations for the team. Manage and maintain monthly budget summary to track planned spending and actual expenditures
  • Assist the VP by working with the various departments and leadership team members to manage Workforce Plan goals to current headcount, open requisitions, terminations, and pending starts
  • Work with the Program Managers to forecast labor hours for the team.  Ensure the Clarity system accurately reflects labor hours month to month
  • Work with managers, finance, sourcing, risk and vendors to ensure new purchases and renewals are completed on schedule adhering to deadlines
  • Manage Purchasing Card (PCard) expenses for the department, providing detailed monthly analysis, reconciliations, and ensuring that it is used for approved purposes
  • Manage space planning for the department

Qualifications

  • A Bachelor’s degree (or equivalent) and 5+ years administrative experience of administrative experience required, preferably in a global, public company
  • Experience in supporting senior managers in a fast-paced and demanding corporate work environment
  • Highly proactive; takes ownership to anticipate needs and adept at managing up and downstream to ensure deliverables are met timely and accurately
  • Customer service focused, takes initiative to add value, and collaborates in a manner that holds team success top-of-mind
  • Demonstrated ability to multi-task and prioritize work with strong attention to detail, even with frequent interruptions
  • Strong communication skills (written and verbal), detail-oriented, highly organized with the ability to work across functions with executives (both internal & external)
  • Intrinsically-motivated, highly organized and results-oriented
  • Demonstrates excellent leadership and professional presence with a confident and approachable personality
  • Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information
  • Able to work with little or no direction, take initiative, and exercise good judgment
  • Detail-oriented and able to complete work assignments with a high degree of quality
  • Ability to effectively communicate and collaborate with a diverse range of people and job functions
  • Ability to anticipate the needs of the senior management team
  • Ability to work well under pressure and respond to tight deadlines
  • Experience creating and/or supporting presentation development for senior management
  • Experience in Microsoft Outlook, Excel, PowerPoint, SharePoint necessary

 

Additional Information

All your information will be kept confidential according to EEO guidelines.

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