Executive Assistant

  • Foster City, CA, USA
  • Full-time

Company Description

About Visa:

Visa Inc. is a global payments technology company that connects consumers, businesses, financial institutions and governments in more than 200 countries and territories, enabling them to use digital currency instead of cash and checks. 

Visa does not issue cards, extend credit or set rates and fees for consumers. Visa's innovations enable its bank customers to offer consumers choices: Pay now with debit, ahead of time with prepaid or later with credit products. From the world's major cities to remote areas without banks, people are increasingly relying on digital currency along with mobile technology to use their money anytime, make purchases online, transfer funds and access basic financial services. All of which makes their lives easier and helps grow economies.  

Behind the Visa brand are our talented employees who continuously raise the bar with innovative solutions and products that deliver the convenience and security of digital currency to more people all over the world.

 

Job Description

Job Description

The Executive Assistant role provides administrative support for senior leaders in the Global Visa Direct product team.  Based in Foster City, this position handles confidential and critical tasks and will also require and will also require working knowledge of departmental and company policies and practices.

Responsibilities

•Independently perform support functions including scheduling onsite and offsite meetings, and handling all related logistics, including but not limited to: hosting visitors and job candidates, coordinating meeting room set-up, preparing for video conferences, conference calls, and assisting in preparation of meeting materials.

•Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.

•Take ownership of a variety of tasks that need to be performed on a routine basis (for example, records management and maintenance of department SharePoint sites and Shared Drive).

•Order office supplies, photocopy, and prepare shipments. Responsible for ordering, set up & clean-up for catered working sessions and events.

•Make travel arrangements (airline and hotel reservations and visa applications).

•Create and edit PowerPoint presentations, Word documents, and Excel spreadsheets.

•Assist in tracking and reconciling expense and purchase order workflow and ensure reports are prepared and submitted on a timely basis.

•Provide backup assistance to other administrative support team members as needed.

Qualifications

The ideal candidate is detail oriented, organized, enjoys learning new things and thrives in a fast-paced environment.

The candidate needs to be comfortable working independently with a minimum of supervision, is high energy and a creative problem solver and anticipates the needs of the team. 

•Bachelor’s degree preferred; with a minimum of 3-5 years administrative experience

•Excellent calendar management skills, including ability to coordinate internal and external meetings

•Self-starter, comfortable working independently and able to work collaboratively with a variety of team members

•Able to identify opportunities to improve existing processes that result in enhanced team productivity

•Able to maintain professionalism and confidentiality when dealing with sensitive information and business matters, particularly in any written communication

•Excellent verbal and written communication skills

•Exceptional organizational skills, able to multi-task and prioritize work with strong attention to detail

•Able to operate effectively and efficiently in a challenging, fast-paced environment. Proficient in Microsoft PowerPoint, Excel, Word and Outlook (all applicants subject to Microsoft skills testing).

 

Additional Information

All your information will be kept confidential according to EEO guidelines.

Visa will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of Article 49 of the San Francisco Police Code. All your information will be kept confidential according to EEO guidelines.your information will be kept confidential according to EEO guidelines.

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