Senior Administrative Assistant, Global Policy

  • San Francisco, CA, USA
  • Full-time

Company Description

Visa is one of the top 50 most admired brands in the world. It is recognized as a leading employer and can be found on the lists of: The World’s Most Innovative Companies, The World’s Most Respected Companies, The World’s Most Ethical Companies, America’s Best Employers and The World’s Most Valuable Brands, to name a few.

Visa Inc. is a global payments technology company that connects consumers, businesses, financial institutions and governments in more than 200 countries and territories, enabling them to use digital currency instead of cash and checks.

Visa does not issue cards, extend credit or set rates and fees for consumers. Visa’s innovations enable its bank customers to offer consumers choices: Pay now with debit, ahead of time with prepaid or later with credit products. From the world’s major cities to remote areas without banks, people are increasingly relying on digital currency along with mobile technology to use their money anytime, make purchases online, transfer funds and access basic financial services. All of which makes their lives easier and helps grow economies.

Behind the Visa brand are our talented employees who continuously raise the bar with innovative solutions and products that deliver the convenience and security of digital currency to more people all over the world.

Job Description

The Senior Administrative Assistant will play a central coordinating role for the Government Engagement function, provide a full range of administrative and clerical support to the VP, Global Policy, Global Government Engagement and manage a small portfolio of special projects in support of Visa executive engagement with public authorities through international partnership organizations. The successful candidate will be a self-starter with a passion for getting things done in a global organization. To succeed in this role, the Senior Administrative Assistant must possess extraordinary organizational and writing skills including the ability to develop presentations and briefing memoranda for senior executives, build and maintain databases of stakeholder contacts and correspondence manage scheduling and advance for international delegations, and work-cross functionally with a broad range of internal and external partners. The ability to manage multiple assignments concurrently, efficiently generate high-quality deliverables for senior executives and instill a business improvement culture are crucial. 

This is an individual contributor role with a primary focus on team support, with responsibility for the ownership and execution of specific tasks. It is at a developing professional level and receives a moderate level of guidance and supervision.

  • Calendar Management: Assist in the management of one executive's calendar (VP Level), including scheduling meetings and conference calls and arranging travel.
  • Expense Management: Process expense reports on behalf of the executive and their team.
  • Activity Reporting: Create and maintain weekly/monthly/quarterly department reports that document team activities for company executives.
  • Document Maintenance: Maintain communications process documentation, distribution lists, asset library and message archives.
  • Events Support: Participate in the planning and execution of department meetings and employee engagement events including assistance with meeting agenda and presentation, securing offsite meeting venue and arranging team activity
  • Meeting Coordination: Handle room bookings, AV needs, catering
  • Liaison: Communicate with a broad range of Visa professionals on behalf of the department.
  • Budget Reporting & Coordination: Create and maintain a monthly budget summary to track planned and actual expenditures.


Basic Qualifications

  • Must have a High School diploma or equivalent


Preferred Qualifications

  • 4-6 years of experience in a similar role, preferably at a multinational organization. College degree a plus.

  • Able to work independently and manage multiple tasks simultaneously with a high degree of accuracy in a changing environment.

  • Flexible working hours to adjust to the needs of the business and in consideration of supporting Executives working and travelling globally.

  • Discretion combined with poise and professionalism in all communications.

  • Must be able to exercise good judgment regarding information which may be confidential.

  • Must have excellent communications skills both verbal and written in English, with demonstrated ability to communicate well with colleagues at all levels including senior management.

  • Customer service-focused with ability to work collaboratively with others.

  • Solid planning and organizational skills.

  • Proficiency in Microsoft Office.

Additional Information

Common Purpose, Uncommon Opportunity

Everyone at Visa works with one goal in mind – making sure that Visa is the best way to pay and be paid, for everyone everywhere. This is our global vision and the common purpose that unites the entire Visa team. As a global payments technology company, technology is at the heart of what we do: Our VisaNet network processes over 13,000 transactions per second for people and businesses around the world, enabling them to use digital currency instead of cash and checks. We are also global advocates for financial inclusion, working with partners around the world to help those who lack access to financial services join the global economy. Visa’s sponsorships, including the Olympics, NFL and FIFA™ World Cup, celebrate teamwork, diversity, and excellence. If you have a passion to make a difference in the lives of people, Visa offers an uncommon opportunity to build a strong, thriving career. Visa is fueled by our team of more than 11,000 talented employees who continuously raise the bar on delivering the convenience and security of digital currency to people all over the world. Join our team and find out how Visa is everywhere you want to be.

All your information will be kept confidential according to EEO guidelines.


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