As the world's leader in digital payments technology, Visa's mission is to connect the world through the most creative, reliable and secure payment network - enabling individuals, businesses, and economies to thrive. Our advanced global processing network, VisaNet, provides secure and reliable payments around the world, and is capable of handling more than 65,000 transaction messages a second. The company's dedication to innovation drives the rapid growth of connected commerce on any device, and fuels the dream of a cashless future for everyone, everywhere. As the world moves from analog to digital, Visa is applying our brand, products, people, network and scale to reshape the future of commerce.

At Visa, your individuality fits right in. Working here gives you an opportunity to impact the world, invest in your career growth, and be part of an inclusive and diverse workplace. We are a global team of disruptors, trailblazers, innovators and risk-takers who are helping drive economic growth in even the most remote parts of the world, creatively moving the industry forward, and doing meaningful work that brings financial literacy and digital commerce to millions of unbanked and underserved consumers.

You're an Individual. We're the team for you. Together, let's transform the way the world pays

The Executive Administrator role provides direct assistance to the Global Head of Communications (SVP), including administrative (expenses, travel, scheduling), budgeting/financial, event planning, and operational support. This role may also support two other leaders on the team (VP’s).  

This is an ideal position for an individual with an administrative and planning background, looking to develop their capabilities, working in a dynamic, fast-paced environment. The role is based in Visa’s One Market San Francisco office.

JOB SCOPE:
This is an individual contributor role with a primary focus on team support, while also responsible for the ownership and execution of specific tasks. It is at a developing professional level and receives a moderate level of guidance and supervision.

Basic Qualifications

• 1-3 years of prior work experience in an administrative capacity and project management, or a Bachelor's Degree

Preferred Qualifications

• Bachelor's Degree with 3-5 years or more years working in administrative role supporting senior leaders
• Experience as a Chief of Staff or similar position preferred
• You have experience managing events from end to end for large groups
• Demonstrated experience with budget coordination and financial tasks 
• B.A./B.S. in Communications, Marketing or related discipline  is preferred
• Demonstrated experience with budget coordination and expense management  
• You are a team player with a positive, can-do attitude 
• You are highly organized with strong multi-tasking skills 
• You have strong communication skills  
• Ability to work in a fluid environment where assignments change daily and are time sensitive  
• You are able to work well under pressure 
• You are able to simplify complex events or programs 
• Self-starter who is resourceful and can think outside the box
• You exercise exceptional judgment and discretion regarding information which may be confidential, material and/or non-public 
• Sense of humor  
• You are attentive to detail

Skills

• Superior communications skills (verbal and written). Must be able to write first drafts of memos or correspondence.
• Exceptional project management capabilities.
• Proficiency in Microsoft Office -- especially Word, PowerPoint and Excel (all applicants subject to Microsoft skills testing). Must have experience developing first drafts of PowerPoints, managing excel spreadsheets and developing org charts.
• Prior experience managing budgets and team planning.
• Experience with SharePoint site management a plus.
• Ability to interact with senior executives.
   

Essential Functions

Administrative Support

• Calendar Management: Assist in the management of the senior executive’s calendar including scheduling meetings, setting up conference calls and arranging travel
• Logistical Coordination: Plan executive travel, executive/team meetings and events as needed 
• Activity Reporting: Create and maintain weekly/monthly/quarterly department reports that document team activities
• Expense Management: Process expense reports on behalf of the executive and broader department
• Document Maintenance: As needed, maintain communications process documentations, distribution lists, asset library and message archives.
• Liaison: Communicate with a broad range of Visa professionals on behalf of the department.

Planning Coordinator Support

• Budget Assistance: Provide support for budgeting processes including annual planning, forecasting and develop recommendations for the function. 
• Review monthly budget summary to track planned spending and actual expenditures.
• Team Events: Manage events for communications executives and global team including overall logistical and content coordination.  
• Coordinate regular team meetings, quarterly global calls and similar programs.
• Strategy and Development:  Assist with drafting project documents, proposals and implementation plans. Assist with global planning process.
• Global Coordination: Work cross-functionally with global team to collect and analyze team activities and needs.
• Project Management: As needed, help organize, execute and track projects related to Communications team activities.
   

Physical Requirements

This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment (phones and computers), reach with hands and arms, and bend or lift up to 25 pounds.

Travel Requirements

The incumbent may be required to travel 0-10%.  

Visa will consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.