As the world’s leader in digital payments technology, Visa’s mission is to connect the world through the most creative, reliable and secure payment network - enabling individuals, businesses, and economies to thrive. Our advanced global processing network, VisaNet, provides secure and reliable payments around the world, and is capable of handling more than 65,000 transaction messages a second. The company’s dedication to innovation drives the rapid growth of connected commerce on any device, and fuels the dream of a cashless future for everyone, everywhere. As the world moves from analog to digital, Visa is applying our brand, products, people, network and scale to reshape the future of commerce.

At Visa, your individuality fits right in. Working here gives you an opportunity to impact the world, invest in your career growth, and be part of an inclusive and diverse workplace. We are a global team of disruptors, trailblazers, innovators and risk-takers who are helping drive economic growth in even the most remote parts of the world, creatively moving the industry forward, and doing meaningful work that brings financial literacy and digital commerce to millions of unbanked and underserved consumers.

You’re an Individual. We’re the team for you. Together, let’s transform the way the world pays.

This position will be responsible for a broad range of executive administrative support duties for senior members of Visa Inc.'s Visa Direct team. We are looking for someone who takes great pride in assisting and serving as an ambassador for Visa and the Visa Direct Cross Border and Global Ecosystem Readiness teams, and engage with the broader Visa Direct team and executives for collaborative projects and support.

The ideal candidate will demonstrate excellent leadership, have an approachable personality and professional presence with a solution-oriented mindset. S/he must be capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information.

In order to be successful, the candidate must possess the ability to stay several steps ahead and anticipate the needs of extremely busy executives. This role requires off-hours responsiveness, for example when the executive is in a different time zone.

Essential Functions

• Manage daily calendars for 2-3 VPs on the Visa Direct global team

• Prioritize schedules based on last-minute changes and problem-solve scheduling conflicts proactively

• Screen incoming calls and correspondence and respond independently when possible

• Organize complex domestic and international travel arrangements for the executive and/or members of their direct staff, including team off-sites and events

• Screen incoming calls and correspondence and respond independently when possible

• Manage the day-to-day work flow as well as possess confidence and strong communication skills to interface with all levels of staff

• Support key team initiatives as lead project coordinator. Duties may include: support with expanded staff meetings, teleconferences, meeting logistics (both internal and external), catering, and electronic or printed presentations

• Manage filing system of shared team resources, update as necessary the electronic  documents stored on intranet/portals

• Prepare expense reports using Oracle iExpense, and ensure timely submissions, accurate accounting and submit supporting receipts for all itemized reports

• Work with senior leadership executive assistants to create seamless office operations

• Prepare documents in Word, Excel, and PowerPoint. Proficiency in Microsoft Office is a must

• Act as a liaison, problem solver, and facilitator as the first contact for the executive and others in the department

Basic Qualifications

• Minimum of 12 months of work experience or a Bachelor's Degree

Preferred Qualifications

• 2 or more years of work experience

• 5+ years of solid executive assistant/coordination experience

• Advanced experience in administrative support at an international level

• Strong communication (written and verbal), detail-oriented, highly organized and ability to work across functions with executives (both internal & external)

• Intrinsically-motivated, highly organized and results-oriented. Able to work with little to no supervision. Demonstrated initiative, flexibility, teamwork, maturity under pressure, and can anticipate and resolve problems before they escalate

• History of creative problem solving, analytical skills, ability to work well collaboratively and under pressure

• Experience creating and/or supporting presentation development for senior management

• Experience in Microsoft Outlook, Excel, PowerPoint, SharePoint. (Must have Excel experience.) Additional experience with Oracle iExpense and iProcurement would be beneficial

• Highly proficient in organizing worldwide travel

• Detail-oriented and ability to complete work assignments with a high degree of quality

• Ability to manage multiple tasks and assist multiple team members at the same time

Physical Requirements

This position will be performed in an office setting.  The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers, and reach with hands and arms.

Visa is an EEO Employer.  Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.  Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.