Office Manager

  • Full-time

Company Description

EcoVadis offers an exciting, truly international job opportunity in an innovative and dynamic environment. Awarded as the fastest-growing startup in the sustainable supply chain space, EcoVadis is driven by a young team of over 30 nationalities making a real impact on the environmental and social practices of companies around the world.

EcoVadis aims at improving environmental and social practices of companies by leveraging the influence of global supply chain management. More than 100 global multinational companies have selected the EcoVadis solution, including Fortune 500 such as Axa, Bayer, BASF, Coca Cola Enterprises, Deutsche Telekom, Heineken, Henkel, Orange, Johnson & Johnson, L’Oréal, Nestlé, Renault-Nissan, Schneider Electric and Verizon.

Join us, we’re looking for collaborative, fun and passionate people to help us make a difference.

Job Description

The mission of the Office Manager is to:

  • Create and maintain a positive and pleasant working environment.

  • Promote and enhance EcoVadis core values to employees.

  • Provide high quality and sustainable administrative support to all employees.


Primary responsibilities:

  • Greet every team member with a smile, energy and enthusiasm everyday

  • Welcome and coordinate the arrival of visitors

  • Plan and facilitate all office events and parties


Office management and Administration:

  • Develop and ensure compliance to office rules and regulations.

  • Work with Senior Management to develop and implement office administrative systems/procedures.

  • Maintain an adequate stock of office supplies.

  • Register employees to medical insurance schemes, or any other such benefits.

  • Book flight tickets for staff travelling to other locations, and purchase travel insurance accordingly.

  • Organize and coordinate corporate events (team building, office parties, trainings, etc.).

  • Undertake additional responsibilities of an equivalent nature as may be required.


Accounting & Finance:

  • Record and process invoices, receipts and payments.

  • Assist the Director in regular reconciliations of all bank accounts and credit cards.

  • Assist the Director in maintaining the Asset Register & Depreciation Schedule.

  • Handle custody of petty cash.


HR Administrative tasks:

  • Collect documents from new joiners for employee file creation.

  • Print, Sign, Scan company documents to distribute to employees.

  • Assist the HR department in monitoring the attendance of office members.

  • Participate in recruitment process: plan tests and interviews

  • Where necessary, liaise with recruitment agencies/candidates on behalf of HR department.

Qualifications

Competencies:

  • Degree in Management or Accounting.

  • Fluent in English and Mandarin

  • Energetic, willing and ‘can-do’ attitude.

  • Ability to manage time and handle multiple tasks and priorities.

  • Maintains a good professional working relationship with internal and external customers.

  • Ability to work independently as well as in a team environment.

  • Ensure the needs of all company stakeholders are met in a professional and timely manner.

  • Ability to deal with crisis situations.


Technical skills:

  • Good understanding of basic accounting principles.

  • Knowledge and competency in Microsoft Office especially Word & Excel.

Additional Information

Beginning: ASAP

Terms: Full-Time Permanent

Location: Hong Kong

Please apply directly online by clicking on the link below

Keywords: Customer Service, International Sustainable Development, Support, CSR, Corporate Social Responsibility, customer support, japanese speaker

For more information about EcoVadis please visit our site: www.ecovadis.com

EcoVadis in two minutes: Visit http://intro.ecovadis.com/

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