Administrative Assistant, Air Service & Commercial Development
- Edmonton, AB, Canada
Edmonton International Airport is a self-funded, not-for-profit corporation whose mandate is to drive economic prosperity for the Edmonton Region. EIA is Canada’s fastest-growing major airport over the past 10 years, the fifth-busiest airport by passenger traffic and the largest major Canadian airport by land area. EIA offers non-stop connections to more than 60 destinations across Canada, the US, Mexico, the Caribbean and Europe. At EIA you become part of a tightly knit team, working in a supportive environment, dedicated to fulfilling our vision of more flights to more places.
Reporting to the Director, Passenger Markets & Air Service Development the Administrative Assistant is accountable for providing superb administrative support to the Air Service & Commercial Development Business Unit. We are looking for a responsible, highly efficient individual with focus on customer service, maintaining order along with a positive attitude and approach to their work style. This position leads in integrating and facilitating administrative services for the business unit by supporting numerous very busy team members. Excellent time management, outstanding organizational and above par attention to detail skills are paramount for success.
POSITION SPECIFIC ACCOUNTABILITES:
Plan, support and provide communications support for multiple department leaders, handling matters of a confidential and time sensitive nature.
Serve as the initial point of contact for multiple departments for document management, including file maintenance, project reports, expense reports, and event documentation.
Assist in the preparation of annual divisional budgets and maintain expenditure tracking, interpret variance reports, and advise the Directors of potential forecast problems.
Prepare invoices which include PO creation and processing payments.
Ensure office supplies are ordered and organized.
Coordinate and respond to customer inquiries – in person and electronically
Coordinate outgoing mail, and monitor/deliver incoming mail as needed.
Ensure the successful coordination and facilitation of meetings and events as required, including appropriate coordination of resources (facility, room set-up, speaker, etc.), presentation, agenda and minute preparation.
Coordinate key team projects, and provide project assistance to ensure timely communication of information, and emerging issues receive priorities as applicable.
Post Secondary Certificate or Diploma in Business Administration
Minimum 3 years’ experience in administration, equivalent combination of service and administrative experience will be considered
Cross-cultural skills; A second language is an asset – preference given to Mandarin
Demonstrated experience with supporting multiple team members
Extremely high accuracy and attention to detail
Highly proficient knowledge and experience of Microsoft Office applications
Entry level knowledge of Canadian airport business systems would be considered an asset
Effectively administer budget and expense allocations
Capture key discussion and decisions to accurately produce formal minutes
Ability to obtain and maintain the appropriate level of security clearance is required
1 Full-Time; Permanent Position Poster #2019-01
REPORTS TO: Director, Passenger Markets & Air Service Development
BAND: 4 (General Bargaining Unit)
SALARY: $27.20 – $30.16 per hour (37.5 hours per week)
POSTING DATE: January 2, 2019 (Internal/External)
CLOSING DATE: January 12, 2019 @ 5:00 p.m. (Internal), or until a suitable candidate is found (External)