Payroll and Benefits Specialist

  • Lenexa, KS
  • Full-time

Company Description


TonerCycle/InkCycle is an industry leading re-manufacturer of toner and ink jet cartridges.

Since the company’s creation, quality has been, and continues to be, the focus of every activity. We believe that consumers want two things from their aftermarket purchase: true cost savings and cartridges that print great the first time and every time. With these guiding beliefs, TonerCycle/InkCycle continues to be the partner of choice for companies that are both desirous and capable of reselling premium quality aftermarket cartridges.

TonerCyclel/InkCycle provides products to office and computer products resellers, office products superstores, other national chain stores, and printer service companies.

TonerCyclel/InkCycle produces and distributes its line of aftermarket toner and inkjet cartridges throughout North America from Lenexa, Kansas.

Job Description

Responsible for verification of the receipt of all daily and weekly time collected, as well as start-to-finish payroll processing and verification of payroll registers and journals for accuracy. Responsibilities will also include performing employee maintenance for new hires, terminations, and wage assignments/garnishments as needed.  Administer, process and maintain payroll and benefit related records; accumulation and use of vacations, holidays, sick days, and miscellaneous leaves of absence, group health, life, and disability insurance.  Administer voluntary deductions such as United Way contributions, as well as 401(k) plan contributions and disbursements.  Will be actively involved in the activities committee.





Administer the Company’s Human Resource Information System (HRIS); maintain employee data base with regard to personnel, payroll, and benefit information. 


Administer Company benefit programs. Responsible for the administration and communication of the company's benefit programs in regard to plan options, policy features, enrollment and other requirements.


Act as an information resource for internal customer service queries for payroll, benefits, and HRIS matters.


Record data concerning employee status; employee transfers, promotions and demotions.


Compute and process garnishments, income withholding orders, tax levies etc. in a timely manner.


Compile payroll data and review payroll previews to correct errors; ensure accurate wage computations, appropriate exemptions, deductions, and employee changes to ensure accuracy of payroll. 


Balance total hours received with total hours loaded into payroll system and verify all overtime rule calculations.  Prepare and issue paychecks accordingly.


Prepare manual payroll/bonus checks as required, including checks to be grossed-up from a defined net amount.


Assure correct state and federal tax deposits are made in a timely manner.  Reconcile payroll, deductions, expense, and benefit accounts and work with accounting personnel on a monthly, quarterly and annual basis providing timely and accurate records to enable them to record payroll and benefit costs to the financials.


Review and approve invoices/billings from benefit providers to ensure accuracy of payments.


Assume responsibility for compiling data, calculating and reporting year-end adjustments for W-2 preparation, ie, local tax, life insurance add-backs, personal use of company property, moving expenses, etc.


Prepare periodic reports using HRIS database.


Maintain 401K reporting and deposits on a timely basis, provide year-end 401K census information, and work with Auditors to complete plan audits.


Verify employment for credit and debt purposes.


Hold new employee meetings to explain and discuss personnel paperwork and benefits. 


Assume responsibility for benefit administration; benefit orientations, annual enrollment meetings, enrollment paperwork, and billing reconciliations.


Manage Vendor relationships and utilize subject matter experts when needed.


Assit with employee relations including administration of policies, procedures and programs.  Ensure compliance with logs, updated handbook policies and proper forms and documentation when appropriate.  Prepare and administer corrective action paperwork when needed.


Manage all company leave policies and activity including personal and medical leaves, including FMLA, according to current legislative requirements.

Manage workers compensation activities for manufacturing facilities in conjunction with Managed Care Organization and current broker; including injured worker First Report Of Injury, case management, return to work, OSHA reporting.   Partner with facility and department managers to ensure all necessary information is provided and updated according to legal state requirements.  Help managers administer and manage claims.


Update knowledge of local, state and federal requirements and programs in relation to health and welfare, retirement benefits, workers compensation obligations and safety requirements.

Establish and maintain a positive working relationship with internal and external customers. Respond to questions and requests for information in a timely and positive manner.


Ensure safety and housekeeping practices are followed.


Comply with all Company policies and procedures.


Care for company assets.


Perform duties as required.




Education/Experience:  One year certificate from college or technical school; or minimum one year solid payroll experience, with strong fundamental payroll knowledge or related experience and/or training; or equivalent combination of education and experience.  This includes the ability to understand basic principles associated with gross to net calculations, as well as basic tax computation and reconciling skills.  ADP, JD Edwards or other in-house system experience required.

Familiar with benefit administration and HR laws; FMLA and workers compensation. 

Skills:  Ability to multi-task and handle detail work under deadline pressure. Competent with Microsoft Office (Email, Excel, Word,).




HIGH skills - Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.


BASIC skills - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.


HIGH skills - Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.


Regularly stand, walk or sit.  Regularly use hands to finger, handle, or feel.  Regularly reach with hands and arms.  Frequently stoop, kneel, or crouch.  Regularly talk or hear.


Occasionally lift up to 10 lbs.


Must have close vision (The ability to see clearly at 20 inches or less) and peripheral vision (The ability to observe an area that can be seen up and down or to the left and right while eyes remain fixed on a given point).


Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Information

We look forward to receiving your application!All your information will be kept confidential according to EEO guidelines.